Job Details

Job Title: Facilities Coordinator

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Bracknell.

The successful candidate will be responsible for providing the operational delivery of all Facility Management services.



Key Tasks

andmiddot; Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements

andmiddot; Co-ordinate with FM Operations and Critical Service teams to deliver service level agreements

andmiddot; Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising

andmiddot; Comply with HSE requirements as outlined within the SLA and as instructed by the company policy

andmiddot; Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities

andmiddot; Report all accidents, occupational illnesses and emergencies in relevant books/documentation

andmiddot; Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards

andmiddot; Conduct monthly self-assessment SLA checks in support of quarterly contract performance requirements

andmiddot; Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns

andmiddot; Carry out Mail Room activities including receipt, sorting and distributing incoming and outgoing post to and from mail collection points, keeping post tray names up to date, ensuring areas are tidy and that uncollected post is distributed

andmiddot; Check that printers and photocopiers are supplied with paper and change toner cartridges when required

andmiddot; Monitor and maintain stationery levels

andmiddot; Deliver goods received to correct destination/person

andmiddot; Co-ordinate site waste and recycling arrangements

andmiddot; Carry out statutory fire testing and associated checks

andmiddot; Co-ordinate with Security and report any faults on access entry system where necessary

andmiddot; Raise Purchase Orders for goods or services as required, in compliance of business controls at all times

andmiddot; Approve invoices; goods received notes and statements for payment purposes

andmiddot; Act as responsible person in line with DFA to carry out cost control function

andmiddot; Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times

andmiddot; Act as deputy in the absence of line management

andmiddot; Provide and arrange cover for the FM team as defined by line management

andmiddot; In addition to the tasks mentioned above, other activities and responsibilities may be individually defined



Person Specification

• Strong PC skills, MS Office
• Self-motivated and resourceful
• Good administrative skills
• Well organised and good prioritisation and planning skills
• Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner
• Service orientated attitude combined with innovative thinking
• Knowledge and awareness of the facilities management industry
• Practical experience in working with supply partners to deliver a seamless, integrated service
• Customer services experience and the ability to communicate at all levels